For medical, dental & optometry practices
HIPAA compliance you can prove — not just promise
Z1 Networks runs the complete HIPAA security program for medical, dental, and optometry practices in the Tri-Valley — risk assessments, encrypted devices, BAA tracking, and audit logs — with quarterly evidence you can hand to your insurer, your auditor, or an investigator.
Get My Free Gap Analysis“Our EHR vendor says they handle security”
They handle the EHR. HIPAA makes your practice responsible for everything outside it — laptops, email, staff accounts, file shares, backups. Most healthcare breaches start in email or on a device, not in the EHR, and that surrounding layer is usually the part nobody is watching.
“Our insurance application asks 30 security questions and we're guessing”
Every guessed answer is a claim your carrier can dispute later. We turn each question into a documented, verifiable yes — and give you the evidence file that makes next year's renewal a formality instead of a fire drill.
“What would a breach actually cost us?”
Notifying patients after a breach typically costs a practice $200,000 or more — before the reputation damage in a community where your patients talk to each other. Most of that risk is preventable with controls that are standard, not exotic.
What your practice gets
Security Risk Assessment
The SRA that HIPAA requires and every auditor asks for first — done properly, documented, and refreshed on schedule instead of a one-time PDF from three years ago.
Safeguards on every device
Encryption everywhere, access limited to who actually needs it, and protection that stops patient data from leaving your environment — on office machines and laptops alike.
BAAs and audit logs, tracked
Business associate agreements inventoried and current, and a log of every access to patient data — the record an investigator asks for on day one.
Evidence, every quarter
A compliance report you can hand to your insurer, your auditor, or an investigator. Proof, not promises — generated from your actual configuration, not a template.
We don’t set security up and walk away. Z1 manages and documents your program continuously — patching, monitoring, training records, log retention — so that when someone asks your practice to prove its security posture, you open a folder instead of starting a project.
For the compliance-literate: what's underneath
- HIPAA Security Rule (45 CFR §§164.308–312):
- Administrative, physical, and technical safeguards implemented and documented; risk analysis per §164.308(a)(1)(ii)(A).
- Data protection:
- DLP policies for PHI data types and sensitivity labels with encryption across Microsoft 365; managed EDR on every endpoint.
- Audit logging:
- Unified audit logging across the tenant with retention; breach-notification readiness procedures and a healthcare-specific incident response playbook.
- Continuous verification:
- Quarterly configuration audits against CISA SCuBA baselines, with evidence packages mapped to cyber-insurance application questions.
Local to the Tri-Valley
We're based in Pleasanton and work on-site across the Tri-Valley — most practices are within a 20-minute drive. Same-day on-site when something breaks mid-clinic, and we already know the local brokers and carriers your practice works with.
Pleasanton · Dublin · Livermore · San Ramon · Danville
Common questions
Our EHR vendor says they handle security. Aren't we covered?
Only inside the EHR. HIPAA holds your practice responsible for everything around it — workstations, email, staff accounts, file storage, and backups. Most healthcare breaches start in email or on a laptop, not in the EHR. That surrounding layer is exactly what Z1 manages and documents.
What does a HIPAA security risk assessment involve?
It's a documented review of where patient data lives, what could threaten it, and how your current safeguards hold up — the specific analysis HIPAA requires and the first document an auditor or investigator requests. We run it as part of onboarding and refresh it on schedule, so it never becomes a stale PDF.
We're a small practice. Does HIPAA enforcement really reach us?
Yes — enforcement against small practices has been increasing, and investigations are usually triggered by a patient complaint or a breach report, not by your size. Small practices carry the same breach-notification duties as hospital systems, with far less cushion to absorb the cost.
Will Z1 sign a business associate agreement?
Yes. As your managed IT provider we handle systems that touch patient data, so we sign a BAA and operate under it. We also inventory and track the BAAs for your other vendors — one of the most commonly missed HIPAA requirements we find in new-client assessments.
What does this cost for a practice like ours?
Flat monthly pricing per user, so it's predictable and budgetable. Where you land depends on practice size and how much compliance evidence you need — which is exactly what the free gap analysis scopes. You'll leave it knowing what you need, what you already have, and what closing the difference costs.
Find out where your practice stands
We'll review your cyber insurance application and your HIPAA basics, then walk you through the gaps in plain English.
Get My Free Gap Analysis30-minute findings presentation. No obligation.